Coordinating 2016-12-29T19:09:58+00:00

Coordinating

By purchasing this Day of Coordination Package in addition to the LePlatt’s Pond Wedding Venue Rental, you are able to access the property the day before your event for your rehearsal, the entire day of your event, and the following morning after your event.  This is the ideal addition to complete your wedding experience.  Please contact our Certified Durango Wedding planner for rates and availability.

Before the Wedding:

  • A consultation for you, as the couple, to get to know us, the coordinators. This consultation also gives us a chance to review your wedding details. Site Evaluation and walk-through.
  • Confirm details with individual vendors.
  • E-mail and phone contact (up to twice per week). For a total of 6 Hours before the wedding.
  • Three face to face consultations (one after the signing of the contract, one month prior to the event, and one week prior to the event)
  • Create a time line for the ceremony and reception and distribute to all vendors and bridal party.
  • Attend and direct the rehearsal at LePlatt’s Pond (two hour time allowance). All day client access to venue on day of event.
  • An Online Wedding Software for us to manage your timeline, vendors, contacts, floor plan and more!

Ceremony:

  • Venue staff will greet and Park all Guests as they arrive.
  • Greet all vendors upon arrival at the ceremony and reception site as the point of reference.
  • Oversee set up of ceremony location by vendor staff.
  • Pin on boutonnières and distribute wedding party bouquets if needed.
  • Greet and direct guests.
  • Coordinate with officiant and musicians; lining-up bridal party and family for processional.
  • Coordinate transportation of the gifts and any miscellaneous items, within reason, from the ceremony to reception site.

Reception:

  • Supervise the setup of Tables, Linens, Chairs, Settings, and pre-arranged Centerpieces etc.
  • Set out place cards, guest book table, Cake table and Head Table.
  • Greet and direct guests.
  • Manage time line for all events and vendors.
  • Cue the Bride and Groom as well as entire bridal party for introductions, first dance, cake cutting, toasts, and Bouquet/Garter toss and send off if desired.
  • Coordinate with the DJ or band on music timing and act as MC, if needed.
  • Ensure gifts as well as any other personal items (cake knife/server, champagne flutes, guest book.) arrive at their designated “after wedding” location as agreed upon per individual bridal contracts.
  • Entire set up and cleanup of all rental items. Please see contract or inquire for details on set up/clean up services.

Preferred Vendors:

Photography

Allison Ragsdale Photography (970)259-9255

www.allisonragsdalephotography.com

Illuminarts (970)759-2040

www.illuminartsphoto.com

Red Scarf Shots (970)759-8404

www.redscarfshots.com

Epoch Photography (970)759-4640

www.eppichphotography.com

Aspen Groen Media (505)215-0455

keltymarie@gmail.com

Shutterfreek (505)860-9901

www.shutterfreek.com

Photo Divine (970)375-1212

www.photodivine.com

Moosehead Design (970)426-8028

www.mooseheaddesign.com

Illuminated Moments (480)532-8772

www.illuminatedmoments.com

Photo Booth-Durango Photo Fun (970)422-4987

http://www.durangophotofun.com

Florist

Blossom  of Durango   (970)375-0555

http://www.blossomofdurango.com

April’s Garden (970)247-1633

http://www.durangoflorist.com

Wildwood Fine flowers (970)259-0033

http://stores.wildwoodfineflowers.com/

Linnaea Farm Flowers (970)946-2712

http://www.linnaeafarm.com

Catering

Smoke Ring BBQ (970)903-8052

Cj’s Catering (970)375-0117 or (970)759-8855

Durangourmet (970)749-1717

http://www.durangourmet.com

Norton’s Catering (970)247-4702

http://www.nortonscatering.com

Zia Taqueria (720)364-2494

adam@ziataqueria.com

Hot Tomatoes (970)946-0872

http://www.hottomatoes.com

Bakers

Skillfully Decadent Desserts (970)946-1622

chef@skillfullydecadent.com

Dj’s/Bands

Durango DJ & Audio (970)759-5171

http://www.durangodj.com

Stand Alone Entertainment (970)749-1895

http://www.standalonedjs.com/

Southwest DJ (505)860-7879

steve1@southwestdj.com

Lisa Blue Trio (970)749-6475

http://www.lisabluesongs.com

Bartender Services/Liquor and Drinks

Oliver’s Bartending Service (970)749-8329

megaoli42@gmail.com

Sidecar Bar Co. (970)759-0774

Star Liquor (970)247-2258

http://www.starliquorsdurango.com

Transportation

Redmond Classic Tours (970)946-6423

Mountain Waters Transportation (970)259-4191

info@durangorafting.com